Skip to Main Content
Talis Aspire Ideas Portal
Status Reviewed - on hold
Created by Guest
Created on Apr 9, 2024

Remove the 'Copy list' functionality from list publisher role permissions for academic staff users

We often have academics who will copy existing lists for different (or sometimes unknown) purposes, e.g. to rollover a list, make copy of the list for their own records, to create a list for a different module, which we see as unnecessary and against our current procedures for creating new lists, rolling over lists, etc. Mainly it can result in problems for library staff as it can create duplicate or multiple lists for the same module which can impact on purchasing decisions. In addition, we sometimes do not know which version of the list is the current one and it can also result in lists not being linked to the hierarchy correctly or not at all. Therefore, we would like to remove the 'copy list' functionality for academic staff who are list owners/publishers. We would still like to retain this functionality for library staff.

  • Attach files
  • Sarah @ AUT
    Jul 9, 2024

    YES PLEASE (please please) prioritise making the 'Create new list' and 'Copy list' functions ADMIN-ONLY.

    Academic staff continue to create unnecessary duplications of lists -- coping lists again and again and again, starting new lists instead of editing the existing one provided for their course by admin, deciding to abandon their list after a few days or weeks and start another --- usually without the correct settings so the integration with our LMS is disrupted.

    We would like to avoid this happening every Semester, every year, because it creates a lot of headaches and confusion.

    Valuable time is spent having to sorted this out, such as:

    • checking daily if academics have created or copied new lists

    • determining which is now their 'real list'

    • archiving their abandoned or duplicate copied lists so they don't clog up the system, cause confusion in future rollovers, and affect the list-LMS integration

    • withdrawing digitisations from their abandoned lists and re-requesting on their new lists if they have not been viewed yet, or if they have been viewed, having to re-do their edits on their 'new list' on their 'abdanoned list'

    • ensuring their new list settings are correct so the list can embed properly in the learning management system

    • having to explain why it is a problem and requesting they don't do it again (one response we got was, "if it is such a problem, why is the button there?" ) ........And then they create a new list or copy their list again anyway because they can.

    We need academics to only use the rolled over lists provided by Admin, or request for Admin to create a new list when needed, so we can prevent this happening! Please.

  • Admin
    Georgia Hajipieris
    Apr 11, 2024

    Hi, thanks for your feedback. We have decided to place this idea in our backlog for future considerations. Best, the Product team